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JOHN HOGENBIRK PRESIDING

1.0 CALL TO ORDER

The meeting was called to order at 7:00 p.m. following dinner.

2.0 INTRODUCTIONS

Members of the PAC, TC and SARA introduced themselves to the public in attendance.

3.0 DECLARATION OF CONFLICT OF INTEREST

None

FRANCO MARIOTTI PRESIDING

4.0 ELECTION OF OFFICERS

At this stage of the meeting the Independent Process Observer assumed the role of Chair to conduct the election of officers for 2006 as follows:

4.1 Election of Chair

1-2006 Moved by Cowan - Laamanen: That John Hogenbirk be appointed as Chair of the PAC for the year 2006. CARRIED

4.2 Election of Vice-Chair

2-2006 Moved by Cowan - Abdullah: That Gary Hrytsak be appointed as Vice- Chair of the PAC for the year 2006. CARRIED

JOHN HOGENBIRK PRESIDING

4.3 Membership Renewals

The following PAC members’ appointments expire in March and they have requested reappointment:

Bob Somek Carol Zippel Ersin Abdullah

PAC concurred with their reappointment.

5.0 OPEN FORUM (30 min.)

There were no questions raised from the audience.

6.0 ADDITIONS TO/APPROVAL OF THE AGENDA

It was requested 11.1 – Membership Renewals be moved to follow the Election of Officers.

7.0 REPORT ON QUESTIONS/ISSUES RAISED AT LAST PAC MEETING

There were no items that needed to be addressed.

8.0 PRESENTATION

8.1 SSS Communication Plan

Trevor Smith-Higgins was asked to consult with the CSC of the TC regarding the Communication Plan regarding strategies that needed to take place. Highlights of his presentation included a list of the objectives of the Plan which identified the stakeholders, communication strategies, the spokesperson protocol, key messages, stand-by statements, initiatives, venues, schedule and next steps. He also noted that there will be a Plain Language Summary Report to be released concurrently with the final SSS Report.

It was asked when the details regarding the public open session with the TERA Group will be released. Trevor replied that the schedule will be populated once the information becomes available. There was concern expressed regarding the timeline for the public to review the final report due to the size of the document. It was noted the TC will take this under advisement.

9.0 APPROVAL OF MINUTES

9.1 Minutes of Meeting #24 – November 15, 2005

It was noted that Brian McMahon was absent from this meeting.

Item 10.1: It was requested that the first sentence be amended to read “…completion dates as seasons so as not to provide the public with inaccurate timelines as dates are often altered due to extenuating circumstances.”

Item 11.1: It was requested to include (cancelled) following the notation of the January 12, 2006 meeting as it was cancelled.

3-2006 Moved by Somek – Hrytsak: That the minutes of meeting #24 dated November 15, 2005 be approved with amendment. CARRIED

10.0 BUSINESS ARISING FROM MINUTES

10.1 PAC Policy on Public Presentations

At the previous PAC meeting it was agreed that this policy needed to be amended to clarify the timelines for response to the public on issues raised at a PAC meeting.

4-2006 Moved by Somek – Hrytsak: That the revisions to the PAC Policy on Public Presentations be adopted. CARRIED

This document is to be forwarded to the TC for their information.

11.0 NEW BUSINESS

11.1 Membership Renewals

Please refer to item 4.3.

11.2 Review of PAC Terms of Reference

This document requires annual review.

5-2006 Moved by Cowan – Somek: That the PAC Terms of Reference by approved without amendment. CARRIED

Further to this review and the issue of the longevity of the PAC as noted in the Terms of Reference, the PAC requested that this item be brought to the TC for further discussion. It was noted by members of the WG that this item, as well as the duration of the TC, next steps, etc., was requested by the TC for the WG to frame the issue for discussion at their next meeting.

11.3 PAC Annual Report

This document, prepared by Carol Zippel and John Hogenbirk was completed with input from the rest of the committee.

6-2006 Moved by Laamanen – Hrytsak: That the PAC approves the contents of the 2006 Annual Report. CARRIED

This report is now to be forwarded to the TC for their information and then placed on the SSS website for public review.

12.0 TC MEETINGS

12.1 Technical Committee Meeting #45

Key Progress & Decision Summary for Meeting of September 8, 2005

This document was tabled for information. It appeared that not all members of the PAC had a copy and a request was made for it to be re-distributed.

13.0 ADDENDUM

13.1 Progress of SSS Report

The WG noted that Volume 1 has been commented upon, Volume 2 comments have been submitted by most members and there has been partial distribution of Volume 3 with the rest to be distributed in February. These reviews are now the focus of the TC hence the occasional cancellation of meetings to allow members to continue with the review process.

It was also noted that once comments have been incorporated the volumes will be sent to the TERA group where they will make the necessary copies and distribute to their reviewers as appropriate.

13.2 IPO Report

It was requested that these reports be placed on the PAC agenda for information and discussion. The IPO indicated his next report will likely be out by the 15^th of February.

14.0 NEXT PAC MEETING

March 21, 2006 Gold Room Science North

15.0 FOLLOW UP TO PUBLIC SSESSION

There were no items noted.

16.0 ADJOURNMENT

The meeting adjourned at 8:50 p.m.

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Chair, John Hogenbirk Recorder, Julie Sabourin