Revised
Metals in the Sudbury Environment
Public Advisory Committee - Meeting
#4
June 18,
2002 – 6:00 p.m.
President’s
Boardroom – Cambrian College
Attendees:
John Hogenbirk Nancy Keller Rubina Nebenionquit
Absent:
Joe Cimino Ivan
Filion Gary
Hrystak
Larry McGregor Steve Reitzel
Regrets: Norris
Artuso
TC Members: Marc Butler Brian McMahon
Ido Vettoretti
Glen Watson
Process
Observer: Franco Mariotti
Chair: John Hogenbirk
Recorder: Julie Sabourin
1.0 CALL
TO ORDER
Supper was
provided for all those in attendance. The
meeting was called to order at 6:45 p.m. There were not sufficient members for
quorum. The recorder made notes of the
meeting as follows:
2.0 DECLARATION
OF CONFLICT OF INTEREST
Deferred.
It is expected the TC will be providing more information on this at the next
meeting.
3.0 ADDITIONS
TO THE AGENDA
4.1 Minutes
of Meeting #3 – April 16, 2002
Deferred to
quorum.
4.2 Special
Meeting – April 25, 2002
Deferred to
quorum.
5.1 Participation
by First Nations
Letter: Whanapitae First
Nations, Larry McGregor
Letter: Whitefish Lake
First Nations, Rubina Nebenionquit
These
letters confirmed the participation of the First Nations and were tabled for
information.
5.2 Annual
Meeting of EarthCare
Deferred
for a report from Ivan.
Action: Julie to add to next agenda.
5.3 Update on Request for Proposal
Marc
and Glen updated the group on progress in this regard. Final comments from members of the TC were
to be received last Friday. It has been decided to advertise the project on
MERX, initially for an RFI (Request for Information/Intent) that should include
items such as experience, capabilities, etc.
These RFIs would then be screened via criteria developed by the Working
Group and approved by the TC and those that qualify would be sent and RFP
directly. It is expected that it will
take two to three weeks to receive the RFIs and four to six weeks for the
submissions of the RFP.
The
PAC were informed that all their comments were incorporated into the final
version of the RFI.
5.4 Report
of Process Observer
Julie is in the process of completing the draft prepared by
the Process Observer. This report
covers key points/events over the past year.
The PAC were informed that the names of the members of both the TC and PAC
would be included. It was requested
that the PAC have an opportunity to review the documents prior to
publication. It was agreed Julie would
send the report out to all via e-mail requesting feedback and submit to the
Communications Sub-Committee for input as well. Franco expects his next report will be prepared in September as
these reports are to be quarterly.
Action: Julie to sent report
electronically.
PAC to provide feedback.
6.1 PAC Terms of Reference
John
suggested that the PAC Terms of Reference may require additional comments
regarding the following two issues. As
quorum was not present, discussion only ensued as follows:
i) Language
Does PAC need language regarding the
fact that the working language of the meetings are in English only. It was felt
that this should be reflected in upcoming ads for additional members. Further
to that, how should presentations be held for any other cultural group? It was felt that we would attempt to
accommodate requests received, but that it may become an issue for presentations
to First Nations groups.
ii) Presentations/Documents Available to
Public
It was suggested that when items are
of a confidential nature and needed to be discussed with PAC input, that this
could be overcome by having the PAC attend the TC meeting.
6.2 Communication Plan – Presentation
Cory
McPhee, Chair and Liaison for the Communications Sub-Committee reviewed the
Communications Plan prepared with his group that includes:
INCO: Cory McPhee
SDHU: Sandy Siren
CGS: Nicole Charette
MOEE: Cathy MacDonald
As
had been noted at a previous meeting, it was thought that the successful
consultant would have responsibilities in this regard. Cory noted that all communication would be
dovetailed to ensure the proper messages get out.
The
issue of spokesperson for the TC was discussed as well and it was noted that
each agency/company would be responsible for responding to questions in their
area of expertise.
Cory
also noted that it would likely be very appropriate to host an Open House
within a couple of weeks of the release of the RFP to allow for public input.
Action: Cory to incorporate PAC comments.
Julie to
e-mail to all members of PAC for comments by Friday.
6.3 Contact Addresses for Public
Julie
has made arrangements for sites that the public can use to contact members of
either the TC or PAC. They are:
Telephone: 690-4936, Fax: 522-4329 or E-mail: soils@vianet.ca.
7.0 TC MEETINGS
7.1 Unapproved Minutes of Meeting #8 April 8, 2002
Tabled
for information.
7.2 Unapproved
Minutes Meeting #9 May 22, 2002
Tabled for
information.
7.3 Unapproved
Minutes Meeting #10 June 10, 3003
To appear
on next agenda.
8.0 ADDENDUM
It was
requested that this item be referred to the Communications Sub-Committee.
Action: Cory to address with his committee.
9.0 NEXT MEETING
July 16, 2002 at 6:00 p.m. – President’s Boardroom, Cambrian
College.
10.0 ADJOURNMENT
Meeting adjourned at 9:05 p.m.
_______________________________ _____________________________
Vice-Chair, John
Hogenbirk Recorder,
Julie Sabourin